Adding Notes and Labels to Blocks

Published on
April 10, 2026

Include location details, crew notes, or setup instructions on any block.

Every time block in Dayframe has fields for context beyond the title and time range. Use them to give your crew the details they need without a separate document.

Location

The Location field appears on the block and in the PDF export. Use it for the specific spot where the activity takes place.

Examples:

  • "Around office" (for b-roll in an office building)
  • "Cafe set" (for a specific set within a location)
  • "Parking lot — north side" (for an exterior setup)

The location displays on the block below the time range, with a pin icon.

Location information visible on a time block in Dayframe

Notes

The Notes field is a text area for anything else the crew needs to know. Click the Aa icon to format the text. Notes display on the block below the location.

How much of the note is visible depends on your zoom level. The further you zoom in, the more lines of the note are shown on the block. If you zoom out too far, notes disappear from the block entirely. The note content is always preserved and always visible in the PDF export regardless of zoom.

Examples:

  • "Bring left-handed gaff tape"
  • "Buffer before Caleb's hard out at 4pm"
  • "Spotted Salamander or Drakes Duckin" (a lunch spot reminder)
  • "No sound - Scene 2 is MOS"
A note visible on a time block in Dayframe

Note Only blocks

If you need to add context to the schedule that isn't a timed activity, use a Note Only block. Toggle Note Only in the top-right corner of the Edit Time Block modal. Note Only blocks:

  • Display only the note text (no time range, no location)
  • Do not require a title
  • Do not support child blocks
  • Appear with a distinct icon on the schedule

Use them for crew reminders, MOS callouts, or any annotation that doesn't belong on a timed block.

Note only block in Dayframe

Color coding

The Color field on each block lets you assign a hex color. Use color to visually group related blocks:

  • One color for scenes
  • Another for transitions or buffer
  • Another for meals
  • Another for load-in and wrap

Consistent color coding makes a schedule scannable at a glance, especially on a busy multi-lane day.

Tips

  • Keep Location entries short and consistent. If you're at the same spot all day, set it once on the first block and skip it on subsequent blocks in the same location. Your crew will understand.
  • Notes show up in the PDF export, so anything you write there is visible to anyone who gets the printed schedule.

Related

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